Summer Student Hiring

Summer 2023 is fast approaching, please take steps now to ensure you are ready for student worker hiring.

The information below is in regards to Student Employment and does not impact any hiring for Graduate Assistants.

Important Notices & Dates

• Graduating students will not be eligible to work past May 13. Please consult with your Business Officer if you are needing to hire a graduating student as a staff employee past their graduation date.
• Hiring forms for summer can be completed at any time. Please allow a 2-week processing time from the requested start date. 
• Undergraduate students are eligible to work 40 hours per week if they are not enrolled in summer courses and can continue at 40 hours per week until the first day of Fall Semester. 
• Graduate students must get approval from their Graduate Program Coordinator and the Grad School to work more than 20 hours during the summer. 
• Students will be subject to FICA taxes during the summer. 
• Graduating students are automatically inactivated and do not require separation requests to be submitted by the line manager. 

Action Items Due

• Log into Ignite and confirm the assignments of each student worker in your area BEFORE submitting report to HR.
  • Ignite pathway for this report: Tools > HCM Management Data Portal > Current Student Assignment
• Submit Rehire Requisition Requests in Ignite prior to start date.
  • If rehiring more than 3 student workers, submit the mass rehire/change/separation form.
  • Additional processing time is needed if background check is required.

Need Help?

Explore the Ignite Learning tile for courses related to Student Employment, check out this Quick Reference Guide, and utilize the Guided Learning tool in Ignite.

For any questions or concerns, please reach out to your embedded expert or email Student_Employment@baylor.edu.