Student Hiring for Spring 2022

Spring 2022 is around the corner, please take steps now to ensure you are ready for student worker hiring.

Action steps:

• Check the "Current Student Assignments" report in the HCM Data Portal to review any student with an active assignment in your area
• Ignite pathway for this report: Tools > HCM Management Data Portal > Future Student Assignment
• Submit Rehire or Separation forms as needed

Important Notices & Dates

• Graduating students will not be eligible to work after December 18.
• Rehire or hiring forms for spring term are available at any time. Once you have identified a student and wish to hire, please allow 2 weeks before your desired start date for processing and onboarding to be completed during the peak season.
• End dates on hires are now optional! You can enter "ongoing" in the desired end date. This means you will not have to submit rehire forms each semester, only notify Student Employment once your student's assignment ends.
• Students who will no longer be working in your department will need to be separated through the Separation Request Form.
• Be sure to check the "Future Student Assignments" report in the HCM Data Portal to ensure all your requested hires and changes have been implemented.
• Ignite pathway for this report: Tools > HCM Management Data Portal > Future Student Assignment

Rehire & Hiring Detailed Information

If you are needing a student to start at a specific date, please allow a 2-week processing time from the time you submit your rehire forms or when you create the offer for the student in Ignite.

• Login to Ignite and confirm the assignments of each student worker in your area BEFORE submitting report to HR.
• Ignite pathway for this report: Tools > HCM Management Data Portal > Current Student Assignment
• Submit New Hire Requisition Requests AND/OR Rehire Form in Ignite at least 2-weeks prior to start date.
• If rehiring more than 3 student workers, submit the mass rehire/change/separation form.
• Additional processing time is needed if background check is required.

Need Help?

Explore the Ignite Learning tile for courses related to Student Employment, check out this Quick Reference Guide, and utilize the Guided Learning tool in Ignite.

For any questions or concerns, please reach out to your embedded expert or email Student_Employment@baylor.edu.