Tuition Reimbursement

Tuition reimbursement is for job-related tuition for courses taken through another university. Tuition reimbursement provides ways for employees to stay current in their specialties and strive for continuous improvement. 

In This Guide:

• Qualifying for Tuition Reimbursement
• Tuition Reimbursement Benefit
• Steps to Use Tuition Reimbursement
• Resources

Qualifying for Tuition Reimbursement

• Eligible Employees include regular, full-time faculty and staff. Temporary employees are not eligible.
• Eligible Employees hired prior to January 1, 2025 must complete 90 days of employment to be eligible for the tuition reimbursement program.
• Eligible Employee hired on or after January 1, 2025 must complete 1 year of continuous full-time employment to be eligible for the tuition reimbursement program.
• The Eligible Employee must be in an active employment status throughout the entire course and at the time of reimbursement.

Tuition Reimbursement Benefit

• Eligible regular faculty/staff can receive 100 percent tuition reimbursement for courses taken and successfully completed with a passing grade of A or B.
• A course for which tuition reimbursement is claimed must be a formal course provided for either academic credit, continuing education credit, or a certificate of completion.
• For job-related courses taken at an accredited institution towards an undergraduate, graduate, or doctoral degree, the maximum reimbursement for tuition expenses is $5,250 per Benefit Year (January – December).

Program Parameters

• Enrollment in job-related courses must be pre-approved by the department budget head.
• An employee may be enrolled in either the Job-Related Tuition Reimbursement Program OR the Tuition Remission Program (BU-PP 451) - not both.
• Employees are expected to attend courses outside of regular working hours unless special permission is obtained from the employee’s supervisor.
• The employee must be employed by the University for the entirety of the course.

Steps to Apply for Tuition Assistance

1. Read the Educational Assistance Plan and Job Related Tuition Reimbursement Program Policy.
2. Complete the job-related tuition application and submit to the department budget head for approval.
3. Prior to taking the class, submit the approved application to Human Resources for eligibility review.
4. If eligibility is confirmed and once the course is completed, the employee should submit the following to Human Resources:
   • Approved Job-Related Tuition Application
   • Evidence of satisfactory completion of the course
   • Receipt for tuition costs (fees are not covered)
5. Reimbursement requests must be submitted to Human Resources no later than 30 days after the course completion. Requests received after 30 days from the course completion are not eligible for reimbursement.

Resources-Tuition Reimbursement

• Educational Assistance Plan
• Educational Assistance Application