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Baylor University
Human Resources
  • Careers & Opportunities
    • Research & Learn
      • Staff Job Descriptions
      • whyBaylor
    • Apply & Interview
      • Faculty Application Process
      • Staff Application Process
      • Veteran Resources for Interviewing
    • New Faculty and Staff
      • Welcome & Orientation
      • Steps for New Faculty
      • Steps for New Staff
      • New Employee Forms
      • Employment Forms by State
    • Transition & Exit
      • Exiting Faculty
      • Exiting Staff
    • Contingent Workers (Auxiliaries)
    • Other Campus Employment
      • Summer Camp Employment
    • Additional Resources
  • Benefits & Advantages
    • My Benefits
      • Veteran Resources
    • Baylor Wellbeing
    • Enrollment
      • Benefitfocus Information
      • Benefitfocus Login
      • 2023 Benefits Open Enrollment
    • Retirement
      • Investing in Your Retirement
      • Preparing for Your Retirement
      • Enjoying Your Retirement
      • Retiree Advantages
      • Retiree Benefits Overview
    • Compensation
    • Insurance Offerings
      • Medical Insurance Plans
      • Prescription Drug Plan
      • Dental Insurance Plan
      • Vision Insurance Plan
      • Employer Provided Insurances
      • Retiree Insurance Details
      • Continuation of Insurance Coverage
      • Voluntary Supplemental Insurances
      • Temporary Full-Time Lecturer Benefit Election Info
    • Employee Recognition
      • 2023 Baylor Faculty & Staff Appreciation Night
      • Staff Awards
    • Tuition Remission
    • Time Off & Leave Policies
      • Family and Medical Leave Act (FMLA)
      • Maternity and Primary Caregiver Leave
      • Paid Caregiver Leave
      • Paid Parental Leave
      • Timecards During University Closures
    • Employee & Family Resources
      • Adoption Assistance Program
      • Crisis Resources
      • Dual Career Assistance
      • Educational Assistance
      • Employee Assistance Program (EAP)
      • Expectant & New Parents
      • Surviving Spouse Benefits
    • Accommodations
      • Americans With Disabilities Act (ADA)
      • Lactation Accommodation
      • Texas Mother-Friendly Worksite
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      • Athletic Tickets
      • Baylor Bookstore
      • Baby Bear Program
      • Baylor Club at McLane Stadium
      • Baylor Theatre
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      • BearStand
      • Campus Dining Offerings
      • Campus recreation
      • Credit Union
      • Dell Store
      • Employee Assistance Program
      • Game Room
      • Waco Perks
      • Health Center
      • Martin Museum of Art
      • Massage Therapy
      • Mayborn Museum Complex
      • Parking
      • Personal Cell Phone Discounts
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  • Manage & Lead
    • Getting Started
      • Core Commitments
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    • Management Toolkits & Guides
      • Exempt vs. Non-exempt
      • Faculty Performance Process
      • How to Approve Timecards in Ignite
      • Managing Performance Year-Round
      • One on One Resources
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      • Performance Improvement Plan
      • Performance Review Process - Manager Guide
      • Recruiting and Hiring Staff
      • Second-Level Managers: What are they and what do they do?
    • Staff Performance Review Process
    • Hybrid/Remote Work Resources
      • Manager Tools for Remote Work
      • Managing Alternative Work Arrangements
      • Practical Tips for Managing Remote Workers
      • Practical Tips for Working at Home
      • Professional & Leadership Development when Working Remote
      • Video Meeting Tips
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    • Engage with HR Contacts
      • askHR
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      • Black Faculty & Staff Association (BFSA)
      • Latinx Faculty & Staff Association (LFSA)
    • Hybrid/Remote Work Resources
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      • Fraud alert: Unemployment Claims and Identity Theft
      • Required Annual Notices
      • State Employment Law Postings
    • Workplace Concerns and Disclosures
    • Giving
    • Additional HR Resources
  • About
  • Ignite
Baylor BU Human Resources Careers & Opportunities New Faculty and Staff New Employee Forms
  • Research & Learn
  • Apply & Interview
  • New Faculty and Staff
    • Welcome & Orientation
    • Steps for New Faculty
    • Steps for New Staff
    • New Employee Forms
    • Employment Forms by State
  • Transition & Exit
  • Contingent Workers (Auxiliaries)
  • Other Campus Employment
  • Additional Resources

New Employee Forms

In This Guide

  • New Employee Forms
  • Information about each Form
    • I-9
    • W-4
    • Request for Deposit of Payroll Earnings
    • Electronic W-2 Form Election
    • Self Identification Disclosure
    • Payroll Deduction Authorization
    • Memorandum of Understanding
    • Copies of Unofficial Transcripts
  • Resources

New Employee Forms

  • To view and complete some of these forms, you need access to Ignite as well as Adobe Acrobat Reader software on your computer. To download a free copy of Adobe Acrobat Reader click here.
  • Most forms are available online inside Ignite.  However, a few are PDF forms that you will submit.
  • If you have questions regarding any of the forms, you will have a chance to ask them during Essential BU.

You will review and complete the forms listed below before Essential BU orientation or on your first day of work.  If you require assistance, please email askHR@baylor.edu.

Information about each Form

I-9
  • Complete section 1 of this form online, on or before your first day of work. If you cannot do so prior to your arrival in HR, you will have the opportunity to do so in the HR office at the end of Bear Essentials.
    • NOTE: Please pay particular attention to the List of Acceptable Documents.
  • Bring the required original, unexpired documents - either one item from list A or one item each from lists B AND C - with you to Bear Essentials in order to complete section 2.
    • Failure to provide acceptable documents will affect your employment status.
W-4

Inside of Ignite, use the detailed instructions of the form to complete this form on-line.

Request for Deposit of Payroll Earnings

Inside Ignite, complete this form on-line.

Electronic W-2 Form Election

Inside Ignite, complete this form online.

Faculty Pay Option (For Faculty Only)

Faculty have the option to receive their ten-month academic year salary in twelve installments. This form allows you to elect into this pay option.

Self Identification Disclosure

Read this form, check boxes as appropriate, then print it for your signature.

Payroll Deduction Authorization

Read this form then print for your initials and signature.

Memorandum of Understanding

Inside Ignite, please review each item listed on this form make sure you understand what is required of you.

Copies of Unofficial Transcripts

Unofficial transcripts are required for all positions requiring a degree, with the exception of Baylor transcripts or transcripts previously submitted to our office.

Resources-Staff Employment Paperwork Details

  • I-9 Acceptable Documents

Baylor Human Resources

Putting People First.

Clifton Robinson Tower | Suite 200
700 S University Parks Dr
Waco, TX 76706

One Bear Place #97053
Waco, TX 76798

askhr@baylor.edu
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Baylor BU Human Resources Careers & Opportunities New Faculty and Staff New Employee Forms
  • Careers & Opportunities
    Back
    • Research & Learn
      Back
      • Staff Job Descriptions
      • whyBaylor
    • Apply & Interview
      Back
      • Faculty Application Process
      • Staff Application Process
      • Veteran Resources for Interviewing
    • New Faculty and Staff
      Back
      • Welcome & Orientation
        Back
        • Living in Waco
      • Steps for New Faculty
        Back
        • New Faculty Orientation
      • Steps for New Staff
      • New Employee Forms
      • Employment Forms by State
    • Transition & Exit
      Back
      • Exiting Faculty
      • Exiting Staff
    • Contingent Workers (Auxiliaries)
    • Other Campus Employment
      Back
      • Summer Camp Employment
    • Additional Resources
  • Benefits & Advantages
    Back
    • My Benefits
      Back
      • Veteran Resources
    • Baylor Wellbeing
    • Enrollment
      Back
      • Benefitfocus Information
      • Benefitfocus Login
      • 2023 Benefits Open Enrollment
        Back
        • Benefits Open Enrollment FAQs
        • Open Enrollment Q&A with Hank Steen
        • 2023 Open Enrollment Information Sessions
    • Retirement
      Back
      • Investing in Your Retirement
        Back
        • Baylor 457(b) Plan
        • Baylor Retirement Plan - 403(b)
        • Importance of Retirement Planning
        • TIAA Updates - New Features
      • Preparing for Your Retirement
        Back
        • Faculty Retirement Planning Program
        • Retiree Insurance Details
          Back
          • Health Reimbursement Account (HRA)
          • Medicare Basic Information
        • Staff Voluntary Retirement Incentive Program
        • Retiring Process Checklist
      • Enjoying Your Retirement
        Back
        • My Retiree Benefits
        • Technology Benefits for Retirees
        • Retiree Tuition Remission
        • Retiree Important Contact List
      • Retiree Advantages
      • Retiree Benefits Overview
    • Compensation
    • Insurance Offerings
      Back
      • Medical Insurance Plans
        Back
        • Flexible Spending Accounts (FSA)
        • Health Savings Account (HSA)
        • Livongo
      • Prescription Drug Plan
      • Dental Insurance Plan
      • Vision Insurance Plan
      • Employer Provided Insurances
      • Retiree Insurance Details
      • Continuation of Insurance Coverage
      • Voluntary Supplemental Insurances
      • Temporary Full-Time Lecturer Benefit Election Info
    • Employee Recognition
      Back
      • 2023 Baylor Faculty & Staff Appreciation Night
      • Staff Awards
        Back
        • Distinguished Staff Leadership Award
        • Outstanding Staff Award
    • Tuition Remission
    • Time Off & Leave Policies
      Back
      • Family and Medical Leave Act (FMLA)
      • Maternity and Primary Caregiver Leave
      • Paid Caregiver Leave
      • Paid Parental Leave
      • Timecards During University Closures
    • Employee & Family Resources
      Back
      • Adoption Assistance Program
      • Crisis Resources
        Back
        • Mental Health First Aid Course - Testimonials
      • Dual Career Assistance
      • Educational Assistance
      • Employee Assistance Program (EAP)
      • Expectant & New Parents
      • Surviving Spouse Benefits
    • Accommodations
      Back
      • Americans With Disabilities Act (ADA)
      • Lactation Accommodation
      • Texas Mother-Friendly Worksite
    • Baylor Advantages
      Back
      • Athletic Tickets
      • Baylor Bookstore
      • Baby Bear Program
      • Baylor Club at McLane Stadium
      • Baylor Theatre
      • Baylor Wellbeing
      • BearStand
      • Campus Dining Offerings
      • Campus recreation
      • Credit Union
      • Dell Store
      • Employee Assistance Program
      • Game Room
      • Waco Perks
      • Health Center
      • Martin Museum of Art
      • Massage Therapy
      • Mayborn Museum Complex
      • Parking
      • Personal Cell Phone Discounts
      • Real Appeal
      • School of Music
      • University Libraries
      • Vanguard Prep School Scholarship
    • Benefit Forms
    • Benefitfocus Login
  • Manage & Lead
    Back
    • Getting Started
      Back
      • Core Commitments
      • Leadership Commitments
    • Management Toolkits & Guides
      Back
      • Exempt vs. Non-exempt
      • Faculty Performance Process
      • How to Approve Timecards in Ignite
      • Managing Performance Year-Round
      • One on One Resources
      • Performance Helpers
      • Performance Improvement Plan
      • Performance Review Process - Manager Guide
      • Recruiting and Hiring Staff
      • Second-Level Managers: What are they and what do they do?
    • Staff Performance Review Process
    • Hybrid/Remote Work Resources
      Back
      • Manager Tools for Remote Work
      • Managing Alternative Work Arrangements
      • Practical Tips for Managing Remote Workers
      • Practical Tips for Working at Home
      • Professional & Leadership Development when Working Remote
      • Video Meeting Tips
    • Additional Resources
      Back
      • Academic Administrative Resource Center
      • Sabbaticals, Research Leaves, and Grants
      • System Instructions & Access Questions
      • Tuition & Teaching
        Back
        • Staff Teaching
  • Learn & Grow
    Back
    • Courses
      Back
      • Available Course Listings
      • Course Creation
      • Lifelong Learning Program
      • Continuing Education Program
    • Career Tools
      Back
      • Academy for Teaching and Learning (ATL)
      • Ignite Learn
      • Faculty Development
      • LinkedIn Learning
      • RightNow Media @ Work
      • University Calendar
    • Educational Assistance
      Back
      • Tuition Remission
      • Tuition Reimbursement
    • LinkedIn Learning
    • Professional Wellbeing
  • Contacts & Resources
    Back
    • Engage with HR Contacts
      Back
      • askHR
      • HRC - Human Resources Consultants
        Back
        • HRC Contact List
      • Faculty Senate and Staff Council
      • Office of the Provost
      • Baylor Organizational Chart
      • Baylor Round Table
    • ERG - Employee Resource Groups
      Back
      • Black Faculty & Staff Association (BFSA)
      • Latinx Faculty & Staff Association (LFSA)
    • Hybrid/Remote Work Resources
    • Policies & Postings
      Back
      • Fraud alert: Unemployment Claims and Identity Theft
      • Required Annual Notices
      • State Employment Law Postings
    • Workplace Concerns and Disclosures
    • Giving
    • Additional HR Resources
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