Completing Your I-9

Friends and Acquaintances as Remote Agents (Non-Traditional)

Employees can identify a remote agent (e.g. a trusted friend or acquaintance) who can complete their I-9, only in the event that they cannot visit the Human Resources Office for in-person processing.  A remote agent must be 18 + years of age and can meet with the employee in-person to complete Section 2 or 3 of the I-9 form .. 

Process for using a Remote Agent:

• Employee will call Human Resources: 254-710-2000, option 2 or email your authorized agent’s email address, plus the date and time that you will meet in person with your authorized agent to human_resources@baylor.edu.
• Once the Form I-9 is set up remotely with HR, then the employee and authorized agent will be sent web links to complete the Form I-9.
• Employee notifies Human Resources department once their I-9 has been completed.

College Consortium (Reciprocal Processing with Fellow Institutions)

Baylor University employees can partner with a fellow institution to complete their I-9.  The Colleges & University Professional Association for Human Resources (known as CUPA-HR) is a platform where CUPA-HR members can assist one another in processing I-9s for their respective employees. 

Process for using a Partner Institution

• Employee sends their zip code to Human Resources to request a list of college partners.
• Human Resources emails the employee a list of college partners in the designated area.
• Employee selects their preferred institution, arranges an appointment to meet in person with the college partner, and emails Human Resources with the details.
• Human Resources sets up the authorized agent in the I-9 system and emails instructions. 
• Employee visits the institution, presents original documents to the college representative, and the representative completes the I-9 online.
• Employee notifies Human Resources once their I-9 has been completed.

IMPORTANT: Baylor University guidelines do not allow videoconferences when using a college consortium.  Both parties must meet in person and if any fees accrue, they will not be reimbursed by the University.

Outside U.S.

Consistent with existing University policy, employees residing outside of the United States are not permitted to start working for the University, absent prior approval from central Human Resources.  If an employee already resides in and works from a location outside of the United States, the hiring department must contact Human Resources to review the arrangement.  If an employee is currently abroad, but they typically reside and work in the United States (and are authorized to do so), they may continue working while abroad on a temporary basis.