• Skip to main content
  • Skip to main navigation
Baylor University
Human Resources
  • About
  • Careers & Opportunities
    • Research & Learn
      • Staff Job Descriptions
      • whyBaylor
    • Apply & Interview
      • Faculty Application Process
      • Staff Application Process
      • Veteran Resources for Interviewing
    • New Faculty and Staff
      • Welcome & Orientation
      • Steps for New Faculty
      • Steps for New Staff
      • New Employee Forms
      • Employment Forms by State
    • Transition & Exit
      • Exiting Faculty
      • Exiting Staff
    • Contingent Workers (Auxiliaries)
    • Other Campus Employment
      • Summer Camp Employment
    • Visa Sponsorship and Support
      • Hiring and Support of International Scholars
      • Next Steps for International Scholars
    • Additional Resources
  • Benefits & Advantages
    • My Benefits
      • Veteran Resources
    • Baylor Wellbeing
    • Enrollment
      • Benefitfocus Information
      • Benefitfocus Login
      • 2025 Benefits Guide
    • Retirement
      • Investing in Your Retirement
      • Preparing for Your Retirement
      • Enjoying Your Retirement
      • Retiree Advantages
      • Retiree Benefits Overview
    • Compensation
      • Compensation Philosophy and Resources
      • Total Compensation Statement
      • Fair Labor Standards Act (FLSA)
      • Merit
    • Insurance Offerings
      • Medical Insurance Plans
      • Prescription Drug Plan
      • Dental Insurance Plan
      • Vision Insurance Plan
      • Employer Provided Insurances
      • Retiree Insurance Details
      • Continuation of Insurance Coverage
      • Voluntary Supplemental Insurances
      • Pet Insurance
    • Employee Recognition
      • 2023 Baylor Faculty & Staff Appreciation Night
      • 2024 Faculty and Staff Appreciation Night
      • Fall Staff Meeting - September 18, 2023
    • Tuition Remission
    • Time Off & Leave Policies
      • Family and Medical Leave Act (FMLA)
      • Maternity and Primary Caregiver Leave
      • Paid Caregiver Leave
      • Paid Parental Leave
      • Timecards During University Closures
    • Employee Caregiver & Family Resources
      • Adoption Assistance Program
      • Crisis Resources
      • Care.com
      • Spousal Employment Assistance
      • Educational Assistance
      • Expectant & New Parents
      • Progyny
      • Surviving Spouse Benefits
    • Baylor Advantages
      • Athletic Tickets
      • Baylor Bookstore
      • Baby Bear Program
      • Baylor Club at McLane Stadium
      • Baylor Theatre
      • Baylor Wellbeing
      • BearStand
      • Campus Dining Offerings
      • Campus Recreation
      • Credit Union
      • Dell Store
      • Emotional Wellbeing Solutions
      • Game Room
      • Waco Perks
      • Health Center
      • Martin Museum of Art
      • Massage Therapy
      • Mayborn Museum Complex
      • Parking
      • Personal Cell Phone Discounts
      • Real Appeal
      • School of Music
      • University Libraries
      • Vanguard Prep School Scholarship
    • Benefit Forms
    • Benefitfocus Login
  • Manage & Lead
    • Getting Started
      • Core Commitments
      • Leadership Commitments
    • Management Toolkits & Guides
      • Faculty Performance Process
      • How to Approve Timecards in Ignite
      • Managing Performance Year-Round
      • One on One Resources
      • Performance Helpers
      • Performance Improvement Plan
      • Performance Review Process - Manager Guide
      • Recruiting and Hiring Staff
      • Second-Level Managers: What are they and what do they do?
    • Staff Performance Review Process
    • Additional Resources
      • Academic Administrative Resource Center
      • Sabbaticals, Research Leaves, and Grants
      • System Instructions & Access Questions
      • Tuition & Teaching
  • Learn & Grow
    • Available Course Listings
    • Faculty Development
    • Career Tools
      • Career Conversations
      • Individual Development Plan
    • Educational Assistance
      • Tuition Remission
      • Tuition Reimbursement
  • Resources & Reporting
    • Engage with HR Contacts
      • askHR
      • HRC - Human Resources Consultants
      • Human Capital Management (HCM) Specialists
      • Talent Advising Contact List
      • Student Employment
      • Faculty Senate and Staff Council
      • Baylor Organizational Chart
    • Employee Resource Groups - ERGs
      • Asian American & Pacific Islander Faculty & Staff Association (AAPIFSA)
      • Black Faculty & Staff Association (BFSA)
      • Disability Faculty and Staff Association (DFSA)
      • Jewish Faculty & Staff Association (JFSA)
      • Latinx Faculty & Staff Association (LFSA)
      • Military-Connected Faculty & Staff Association (MCFSA)
    • Policies & Postings
      • Fraud alert: Unemployment Claims and Identity Theft
      • Required Annual Notices
      • State Employment Law Postings
    • Giving
    • How to Report Concerns
    • Additional Employee Resources
      • Emotional Wellbeing Solutions (EWS)
      • Christian Conciliation
      • Hybrid/Remote Work Resources
      • Office of the Provost
      • Baylor Round Table
  • Ignite
Baylor BU Human Resources Careers & Opportunities New Faculty and Staff New Employee Forms Completing Your I-9
  • Research & Learn
  • Apply & Interview
  • New Faculty and Staff
    • Welcome & Orientation
    • Steps for New Faculty
    • Steps for New Staff
    • New Employee Forms
      • Completing Your I-9
        • FAQs for Completing Your I-9
    • Employment Forms by State
  • Transition & Exit
  • Contingent Workers (Auxiliaries)
  • Other Campus Employment
  • Visa Sponsorship and Support
  • Additional Resources

Completing Your I-9

Below is a comprehensive list of the various ways employees can complete Form I-9. Regardless of which option is selected, please take heed of the following:

  1. Paper I-9 Forms are not used.
  2. Scanned or digital copies of I-9 documents are not accepted to complete Section 2 of the I-9.
  3. The employee and authorized agent must be physically together when completing the I-9.

Employees must complete Section 1 of Form I-9 and then initiate steps for the employer or authorized agent to complete Section 2. Below is a helpful guide for completing Section 1 of the I-9:

Completing Section 1 of the I-9 Guide

Have questions?  Visit the FAQ Page.

Required Documents

  • List of Acceptable Documents for U.S. Citizens and Legal Permanent Residents.
  • List of Acceptable Documents for Foreign Nationals (also see Baylor Orientation Guide for new hires).
  • Foreign Nationals, who are new hires, will receive FNIS communications from the Payroll Office for completion. Any questions can be directed to Payroll_Office@baylor.edu.

In-Person I-9 Processing

If situated in the local area, consider completing the I-9 in person. A Human Resources representative will serve as the authorized agent and complete the I-9. Some departments may have a designated staff member who can complete I-9s for their employees. Review locations below to find an available representative.

Human Resources Office
Clifton Robinson Tower
700 S. University Parks Dr. (Suite 200)
Waco, TX 76706

Monday-Friday, 8:30am-5:00pm CST
Walk-Ins Accepted, No appointment necessary!

One Stop - for students only
Bill Daniel Student Center (SUB)
1311 S. 5th Street (Third Floor)
Waco, TX 76706

Monday-Wednesday & Friday, 9:00am-4:00pm CST,
and Thursdays 9:30am-4:00pm CST

Louise Herrington School of Nursing in Dallas
Contact Brianna_Dunkle1@baylor.edu to schedule.

Office locations are closed during University Holidays (see full list).

Remote I-9 Processing

Select a tab below to explore options for completing the I-9 remotely. Visit the FAQ page to address questions. 

Family and Friends
Friends and Acquaintances as Remote Agents (Non-Traditional)

Employees can identify a remote agent (e.g. a trusted friend or acquaintance) who can complete their I-9, only in the event that they cannot visit the Human Resources Office for in-person processing.  A remote agent must be 18 + years of age and can meet with the employee in-person to complete Section 2 or 3 of the I-9 form .. 

Process for using a Remote Agent:

  • Employee will call Human Resources: 254-710-2000, option 2 or email your authorized agent’s email address, plus the date and time that you will meet in person with your authorized agent to human_resources@baylor.edu.
  • Once the Form I-9 is set up remotely with HR, then the employee and authorized agent will be sent web links to complete the Form I-9.
  • Employee notifies Human Resources department once their I-9 has been completed.
College Consortium
College Consortium (Reciprocal Processing with Fellow Institutions)

Baylor University employees can partner with a fellow institution to complete their I-9.  The Colleges & University Professional Association for Human Resources (known as CUPA-HR) is a platform where CUPA-HR members can assist one another in processing I-9s for their respective employees. 

Process for using a Partner Institution

  • Employee sends their zip code to Human Resources to request a list of college partners.
  • Human Resources emails the employee a list of college partners in the designated area.
  • Employee selects their preferred institution, arranges an appointment to meet in person with the college partner, and emails Human Resources with the details.
  • Human Resources sets up the authorized agent in the I-9 system and emails instructions. 
  • Employee visits the institution, presents original documents to the college representative, and the representative completes the I-9 online.
  • Employee notifies Human Resources once their I-9 has been completed.

IMPORTANT: Baylor University guidelines do not allow videoconferences when using a college consortium.  Both parties must meet in person and if any fees accrue, they will not be reimbursed by the University.

Outside U.S.
Outside U.S.

Consistent with existing University policy, employees residing outside of the United States are not permitted to start working for the University, absent prior approval from central Human Resources.  If an employee already resides in and works from a location outside of the United States, the hiring department must contact Human Resources to review the arrangement.  If an employee is currently abroad, but they typically reside and work in the United States (and are authorized to do so), they may continue working while abroad on a temporary basis.

Remote I-9 Instructions
  • Click here to view Remote I-9 instructions.

Baylor Human Resources

Putting People First.

Clifton Robinson Tower | Suite 200
700 S University Parks Dr
Waco, TX 76706

One Bear Place #97053
Waco, TX 76798

askhr@baylor.edu
254-710-2000
Ask HR
About
Jobs
Disclosures
Visit
Policies
Great Colleges to Work For Honor Roll Badge - 2024
Baylor BU Human Resources Careers & Opportunities New Faculty and Staff New Employee Forms Completing Your I-9
  • About
  • Careers & Opportunities
    Back
    • Research & Learn
      Back
      • Staff Job Descriptions
      • whyBaylor
    • Apply & Interview
      Back
      • Faculty Application Process
      • Staff Application Process
      • Veteran Resources for Interviewing
    • New Faculty and Staff
      Back
      • Welcome & Orientation
        Back
        • Living in Waco
      • Steps for New Faculty
        Back
        • New Faculty Orientation
      • Steps for New Staff
      • New Employee Forms
        Back
        • Completing Your I-9
          Back
          • FAQs for Completing Your I-9
      • Employment Forms by State
    • Transition & Exit
      Back
      • Exiting Faculty
      • Exiting Staff
    • Contingent Workers (Auxiliaries)
    • Other Campus Employment
      Back
      • Summer Camp Employment
    • Visa Sponsorship and Support
      Back
      • Hiring and Support of International Scholars
      • Next Steps for International Scholars
    • Additional Resources
  • Benefits & Advantages
    Back
    • My Benefits
      Back
      • Veteran Resources
    • Baylor Wellbeing
    • Enrollment
      Back
      • Benefitfocus Information
      • Benefitfocus Login
      • 2025 Benefits Guide
    • Retirement
      Back
      • Investing in Your Retirement
        Back
        • Baylor 457(b) Plan
        • Baylor Retirement Plan - 403(b)
        • Importance of Retirement Planning
        • TIAA Updates - New Features
      • Preparing for Your Retirement
        Back
        • Retiree Insurance Details
          Back
          • Health Reimbursement Account (HRA)
          • Medicare Basic Information
        • Retiring Process Checklist
      • Enjoying Your Retirement
        Back
        • My Retiree Benefits
        • Technology Benefits for Retirees
        • Retiree Tuition Remission
        • Retiree Important Contact List
      • Retiree Advantages
      • Retiree Benefits Overview
    • Compensation
      Back
      • Compensation Philosophy and Resources
      • Total Compensation Statement
      • Fair Labor Standards Act (FLSA)
      • Merit
    • Insurance Offerings
      Back
      • Medical Insurance Plans
        Back
        • Flexible Spending Accounts (FSA)
        • Health Savings Account (HSA)
        • Livongo
      • Prescription Drug Plan
      • Dental Insurance Plan
      • Vision Insurance Plan
      • Employer Provided Insurances
      • Retiree Insurance Details
      • Continuation of Insurance Coverage
      • Voluntary Supplemental Insurances
      • Pet Insurance
    • Employee Recognition
      Back
      • 2023 Baylor Faculty & Staff Appreciation Night
      • 2024 Faculty and Staff Appreciation Night
      • Fall Staff Meeting - September 18, 2023
    • Tuition Remission
    • Time Off & Leave Policies
      Back
      • Family and Medical Leave Act (FMLA)
      • Maternity and Primary Caregiver Leave
      • Paid Caregiver Leave
      • Paid Parental Leave
      • Timecards During University Closures
    • Employee Caregiver & Family Resources
      Back
      • Adoption Assistance Program
      • Crisis Resources
        Back
        • Mental Health First Aid Course - Testimonials
      • Care.com
      • Spousal Employment Assistance
      • Educational Assistance
      • Expectant & New Parents
      • Progyny
      • Surviving Spouse Benefits
    • Baylor Advantages
      Back
      • Athletic Tickets
      • Baylor Bookstore
      • Baby Bear Program
      • Baylor Club at McLane Stadium
      • Baylor Theatre
      • Baylor Wellbeing
      • BearStand
      • Campus Dining Offerings
      • Campus Recreation
      • Credit Union
      • Dell Store
      • Emotional Wellbeing Solutions
      • Game Room
      • Waco Perks
      • Health Center
      • Martin Museum of Art
      • Massage Therapy
      • Mayborn Museum Complex
      • Parking
      • Personal Cell Phone Discounts
      • Real Appeal
      • School of Music
      • University Libraries
      • Vanguard Prep School Scholarship
    • Benefit Forms
    • Benefitfocus Login
  • Manage & Lead
    Back
    • Getting Started
      Back
      • Core Commitments
      • Leadership Commitments
    • Management Toolkits & Guides
      Back
      • Faculty Performance Process
      • How to Approve Timecards in Ignite
      • Managing Performance Year-Round
      • One on One Resources
      • Performance Helpers
      • Performance Improvement Plan
      • Performance Review Process - Manager Guide
      • Recruiting and Hiring Staff
      • Second-Level Managers: What are they and what do they do?
    • Staff Performance Review Process
    • Additional Resources
      Back
      • Academic Administrative Resource Center
      • Sabbaticals, Research Leaves, and Grants
      • System Instructions & Access Questions
      • Tuition & Teaching
        Back
        • Staff Teaching
  • Learn & Grow
    Back
    • Available Course Listings
    • Faculty Development
    • Career Tools
      Back
      • Career Conversations
      • Individual Development Plan
    • Educational Assistance
      Back
      • Tuition Remission
      • Tuition Reimbursement
  • Resources & Reporting
    Back
    • Engage with HR Contacts
      Back
      • askHR
      • HRC - Human Resources Consultants
        Back
        • HRC Contact List
      • Human Capital Management (HCM) Specialists
      • Talent Advising Contact List
      • Student Employment
      • Faculty Senate and Staff Council
      • Baylor Organizational Chart
    • Employee Resource Groups - ERGs
      Back
      • Asian American & Pacific Islander Faculty & Staff Association (AAPIFSA)
      • Black Faculty & Staff Association (BFSA)
      • Disability Faculty and Staff Association (DFSA)
      • Jewish Faculty & Staff Association (JFSA)
      • Latinx Faculty & Staff Association (LFSA)
      • Military-Connected Faculty & Staff Association (MCFSA)
    • Policies & Postings
      Back
      • Fraud alert: Unemployment Claims and Identity Theft
      • Required Annual Notices
      • State Employment Law Postings
    • Giving
    • How to Report Concerns
    • Additional Employee Resources
      Back
      • Emotional Wellbeing Solutions (EWS)
      • Christian Conciliation
      • Hybrid/Remote Work Resources
        Back
        • Manager Tools for Remote Work
        • Managing Alternative Work Arrangements
        • Practical Tips for Managing Remote Workers
        • Practical Tips for Working at Home
        • Professional & Leadership Development when Working Remote
        • Video Meeting Tips
      • Office of the Provost
      • Baylor Round Table
  • Ignite
  • General Information
  • Academics & Research
  • Administration
  • Admissions
  • Gateways for ...
  • About Baylor
  • Athletics
  • Ask Baylor
  • Bookstore
  • Calendar
  • Campus Map
  • Directory
  • Give to Baylor
  • News
  • Search
  • Social Media
  • Strategic Plan
  • College of Arts & Sciences
  • Diana R. Garland School of Social Work
  • George W. Truett Theological Seminary
  • Graduate School
  • Hankamer School of Business
  • Honors College
  • Law School
  • Louise Herrington School of Nursing
  • Research at Baylor University
  • Robbins College of Health and Human Sciences
  • School of Education
  • School of Engineering & Computer Science
  • School of Music
  • University Libraries, Museums, and the Press
  • More Academics
  • Athletics
  • Compliance, Risk and Safety
  • Human Resources
  • Marketing and Communications
  • Office of General Counsel
  • Office of the President
  • Office of the Provost
  • Operations, Finance & Administration
  • Senior Administration
  • Student Life
  • University Advancement
  • Undergraduate Admissions
  • goBAYLOR
  • Graduate Admissions
  • Baylor Law School Admissions
  • Social Work Graduate Programs
  • George W. Truett Theological Seminary Admissions
  • Online Graduate Professional Education
  • Virtual Tour
  • Visit Campus
  • Alumni & Friends
  • Faculty & Staff
  • Online Graduate Professional Education
  • Parents
  • Prospective Faculty & Staff
  • Prospective Students
  • Students
  • Anonymous Reporting
  • Annual Fire Safety and Security Notice
  • Cost of Attendance
  • Digital Privacy
  • Legal Disclosures
  • Mental Health Resources
  • Notice of Non-Discrimination
  • Report It
  • Title IX
  • Web Accessibility
 
Baylor University
Copyright © Baylor® University. All rights reserved.
Baylor University • Waco, Texas 76798 • 1-800-229-5678