Completing Your I-9

Below is a comprehensive list of the various ways employees can complete Form I-9. Regardless of which option is selected, please take heed of the following:

Paper I-9 Forms are not used.
Scanned or digital copies of I-9 documents are not accepted to complete Section 2 of the I-9.
The employee and authorized agent must be physically together when completing the I-9.

Employees must complete Section 1 of Form I-9 and then initiate steps for the employer or authorized agent to complete Section 2. Below is a helpful guide for completing Section 1 of the I-9:

Completing Section 1 of the I-9 Guide

Have questions? Visit the FAQ Page.

Required Documents

List of Acceptable Documents for U.S. Citizens and Legal Permanent Residents.
List of Acceptable Documents for Foreign Nationals (also see Baylor Orientation Guide for new hires).
Foreign Nationals, who are new hires, will receive FNIS communications from the Payroll Office for completion. Any questions can be directed to Payroll_Office@baylor.edu.

In-Person I-9 Processing

If situated in the local area, consider completing the I-9 in person. A Human Resources representative will serve as the authorized agent and complete the I-9. Some departments may have a designated staff member who can complete I-9s for their employees. Review locations below to find an available representative.

Human Resources Office
Clifton Robinson Tower
700 S. University Parks Dr. (Suite 200)
Waco, TX 76706

Monday-Friday, 8:30am-5:00pm CST
Walk-Ins Accepted, No appointment necessary!

One Stop - for students only
Bill Daniel Student Center (SUB)
1311 S. 5th Street (Third Floor)
Waco, TX 76706

Monday-Wednesday & Friday, 9:00am-4:00pm CST,
and Thursdays 9:30am-4:00pm CST

Louise Herrington School of Nursing in Dallas
Contact Brianna_Dunkle1@baylor.edu to schedule.

Office locations are closed during University Holidays (see full list).

Remote I-9 Processing

Select a tab below to explore options for completing the I-9 remotely. Visit the FAQ page to address questions.

Family and Friends

Friends and Acquaintances as Remote Agents (Non-Traditional)

Employees can identify a remote agent (e.g. a trusted friend or acquaintance) who can complete their I-9, only in the event that they cannot visit the Human Resources Office for in-person processing. A remote agent must be 18 + years of age and can meet with the employee in-person to complete Section 2 or 3 of the I-9 form ..

Process for using a Remote Agent:

Employee will call Human Resources: 254-710-2000, option 2 or email your authorized agent’s email address, plus the date and time that you will meet in person with your authorized agent to human_resources@baylor.edu.
Once the Form I-9 is set up remotely with HR, then the employee and authorized agent will be sent web links to complete the Form I-9.
Employee notifies Human Resources department once their I-9 has been completed.

College Consortium

College Consortium (Reciprocal Processing with Fellow Institutions)

Baylor University employees can partner with a fellow institution to complete their I-9. The Colleges & University Professional Association for Human Resources (known as CUPA-HR) is a platform where CUPA-HR members can assist one another in processing I-9s for their respective employees.

Process for using a Partner Institution

Employee sends their zip code to Human Resources to request a list of college partners.
Human Resources emails the employee a list of college partners in the designated area.
Employee selects their preferred institution, arranges an appointment to meet in person with the college partner, and emails Human Resources with the details.
Human Resources sets up the authorized agent in the I-9 system and emails instructions.
Employee visits the institution, presents original documents to the college representative, and the representative completes the I-9 online.
Employee notifies Human Resources once their I-9 has been completed.

IMPORTANT: Baylor University guidelines do not allow videoconferences when using a college consortium. Both parties must meet in person and if any fees accrue, they will not be reimbursed by the University.

Outside U.S.

Consistent with existing University policy, employees residing outside of the United States are not permitted to start working for the University, absent prior approval from central Human Resources. If an employee already resides in and works from a location outside of the United States, the hiring department must contact Human Resources to review the arrangement. If an employee is currently abroad, but they typically reside and work in the United States (and are authorized to do so), they may continue working while abroad on a temporary basis.

Remote I-9 Instructions

Completing Your I-9

Required Documents

In-Person I-9 Processing

Remote I-9 Processing

Baylor Human Resources